Hello, Everyone

PowerPoint is one of the most popular tools for creating and delivering presentations, but a lot of people are still unaware of how to use it as quickly and efficiently as possible.

Microsoft Office PowerPoint – Keyboard Shortcuts and Cheat Sheet

Windows macOS Function
Frequently Used Shortcuts
Ctrl + N Command + N Make a new presentation.
Ctrl + M Command + Shift + N Add a new slide.
Ctrl + X Command + X Cut selected object or text.
Ctrl + C Command + C Copy selected object or text.
Ctrl + V Command + V Paste selected object or text.
Ctrl + Z Command + Z Undo last performed action.
Alt + N, P, D Insert image.
Alt + N, S, H Insert shape.
Page down Go to next slide.
Page up Go to previous slide.
F5 Command + Shift + Return Start slide show.
Esc Esc End slide show.
Ctrl + S Command + S Save presentation.
Ctrl + Q Command + Q Close PowerPoint.
Ribbon Navigation Shortcuts
(Windows Only)
Alt + F Open the File Menu.
Alt + H Open the Home tab.
Alt + N Open the Insert tab.
Alt + J, I Open the Draw tab.
Alt + G Open the Design tab.
Alt + K Open the Transitions tab.
Alt + A Open the Animations tab.
Alt + S Open the Slide Show tab.
Alt + R Open the Review tab.
Alt + W Open the View tab.
Alt + C Open the Recording tab.
Alt + Y, 2 Open the Help tab.
Alt + Q Open the Search field.
Moving Between Views
Alt + V, then N Command + 1 Switch to Normal view.
Alt + V, then D Command + 2 Switch to Slide Sorter view.
Alt + V, then P Command + 3 Switch to Notes view.
Command + 4 Switch to Outline view.
F5 (or Alt + V, then W) Command + Shift + Return Switch to Slide Show.
Command + Ctrl + F Switch to Full Screen.
Alt + F5 Option + Return Switch to Presenter view.
Shortcuts for Text Edits
Alt + N, X Insert text box.
Alt + N, W Insert Word Art.
Shift + Right arrow Shift + Right arrow Select one character to the right.
Shift + Left arrow Shift + Left arrow Select one character to the left.
Shift + Up arrow Shift + Up arrow Select one line up.
Shift + Down arrow Shift + Down arrow Select one line down.
Ctrl + Shift + > Command + Shift + > Increase font size.
Ctrl + Shift + < Command + Shift + < Decrease font size.
Ctrl + B Command + B Apply bold formatting.
Ctrl + I Command + I Apply italic formatting.
Ctrl + U Command + U Apply underline formatting.
Ctrl + E Command + E Center text.
Ctrl + L Command + L Left justify text.
Ctrl + R Command + R Right justify text.
Ctrl + K Command + K Insert hyperlink.
Ctrl + C Command + C Copy text.
Ctrl + Shift + C Copy text and style formatting.
Ctrl + V Command + V Paste text.
Ctrl + Shift + V Paste text style formatting.
Shortcuts for Objects
Tab Tab Select the next object.
Shift + Tab Shift + Tab Select the previous object.
Ctrl + A Command + A Select all objects on a slide.
Arrow keys Arrow keys Move a selected object.
Ctrl + G Command + Option + G Group selected objects.
Ctrl + Shift + G Command + Option + Shift + G Ungroup selected objects.
Alt + Right arrow Option + Right arrow Rotate object clockwise.
Alt + Left arrow Option + Left arrow Rotate object counterclockwise.
Command + Shift + 1 Format selected object.
Shift + Arrow keys Shift + Arrow keys Resize object.
Ctrl + D Command + D Duplicate object.
Ctrl + Shift + ] Send object to front.
Ctrl + Shift + [ Send object to back.
Change Order of Slides
(Windows Only)
Ctrl + Up arrow Move slide or section up in order.
Ctrl + Down arrow Move slide or section down in order.
Ctrl + Shift + Up arrow Move slide or section to beginning.
Ctrl + Shift + Down arrow Move slide or section to end.
Shortcuts for Navigating Presentations
F5 Command + Shift + Return Start presentation from the beginning.
Shift + F5 Command + Return Start from current slide.
Alt + F5 Opt + Return Start in Presenter view.
N
Enter
Spacebar
Right arrow
Down arrow
Page down
N
Enter
Spacebar
Right arrow
Down arrow
Page down
Advance slide or perform next animation.
P
Backspace
Left arrow
Up arrow
Page up
P
Delete
Left arrow
Up arrow
Page up
Return to previous slide or perform previous animation.
Home Return to the first slide.
End Move to last slide.
S Stop or restart an automatic presentation.
Slide number + Enter Slide number + Return Move to a specific slide.
Esc Esc End presentation.
Other Shortcuts in Presentation Mode
Alt + P Play or pause media.
Alt + Q Stop media playback.
Enter
(must select hyperlink first)
Open a selected hyperlink in the presentation.
Tab Tab
Shift + Tab
Move between hotspots on a single slide.
Alt + Up Increase volume.
Alt + Down Decrease volume.
Alt + U Mute sound.
Alt + Shift + Page down Move forward 3 seconds.
Alt + Shift + Page up Move backward 3 seconds.
Ctrl + L Command + L Start the laser pointer.
Ctrl + P Command + P Change pointer to a pen.
Ctrl + A Command + A Change pointer to an arrow.
Ctrl + E Change pointer to an eraser.
Ctrl + M Show or hide markups.
E E Erase on-screen annotations.
R Pre-record slide narrations and timing.

Shortcuts are a quick and easy way to elevate your design skills and improve your overall presentation. Take the time to memorize them I promise it’s worth it.

PowerPoint shortcuts cheat sheet – PDF Download Here

Published by SlideDesigning

Founder, CEO, Creative Director